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PromptLab by FEHMER TECH
ENDE
Writing

Complaint Letter

Write a factual, effective complaint letter that gets results.

Prompt template

Write a professional complaint letter for the following situation:

**Details:**
- Recipient: [COMPANY/AUTHORITY]
- Reason for complaint: [DESCRIPTION OF THE PROBLEM]
- Previous contact attempts: [DATES AND RESULTS]
- Evidence/Documentation: [INVOICES, PHOTOS, CORRESPONDENCE]
- Desired resolution: [WHAT I EXPECT]

**The letter should:**
1. **Subject:** Clear and specific (customer number, date, reference)
2. **Facts:** Chronological presentation of events
3. **Previous Efforts:** What has already been done?
4. **Legal Basis:** Reference to warranty, terms, consumer rights
5. **Demand:** Clear, reasonable demand with deadline
6. **Consequences:** What happens if no response? (Legal action, consumer protection, public)
7. **Attachments:** List of enclosed evidence

**Style:**
- Factual and firm, never emotional or insulting
- Fact-based with dates and evidence
- Polite but unmistakable
- Set a deadline (typically 14 days)

Replace placeholders in [square brackets]: [COMPANY/AUTHORITY][DESCRIPTION OF THE PROBLEM][DATES AND RESULTS][INVOICES, PHOTOS, CORRESPONDENCE][WHAT I EXPECT]

How to use this template

Copy the prompt, replace the placeholders in square brackets with your details and paste it into the AI assistant of your choice. The more precise your details, the better the result.

Tips for better results

  • Document all previous contact attempts with dates
  • Make your demand concrete and realistic
  • Ask for a three-stage escalation strategy
  • Request a social media version as a last resort

Suitable open models

The selection names current open models as a starting point for your own tests. It is not a measurement for this template.

Keywords: #complaint #consumer-rights #formal-letter #negotiation

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